Shawlands Academy PTC

Minute of meeting of Monday 19^th March  2018, 7pm

Academy Meeting Room

1.         Welcome and Apologies

Present: Derrick (Chair), Gus, Patricia (Secretary), Jan (Treasurer), Craig, Stephanie, Ann D, Ann G, Mark, Jonathan,

Apologies: Jane, Lesley, Ruth

2.             Minutes & Matters Arising

Derrick welcomed everyone.

Laser cutter funding – Milan still to advise.

Digital Literacy – rollout will be delayed till the Autumn

Catchment Area Review – No information as yet.

Minutes of February 5^th Approved.

 

1. PTC Funding

 

Derrick provided a summary of funding options. (see below appendix 1)

We discussed the option of direct funding from parents/cares. A standard order was the option proposed as this is free to set up. Patricia will seek further consultation with the wider parent forum. Meantime if someone wants to contribute directly now we should go ahead and see how it goes.

 

1. 2018 PTC Funding Event

 

Jane and Patricia proposed a sports themed fundraiser day with an emphasis on using the new rugby posts in a rugby event of some sort. We discussed how the sport theme plays to the strength of the school and combined with the usual stalls it could prove to be a good template for the summer 125^th Summer event next year.

Patricia, Jane and Derrick to meet to discuss details and update at the next meeting.

 

• SA125

 

Patricia advised that the 125^th Anniversary sub group had met the previous week. The plans for the Doors Open Event proposed for September 2019 were progressing well. Details attached on email for PTC committee to review and comment.

We were less confident with the plans for the summer event primarily due to no one really wanting to take on curating this large event. It was decided that pending the performance of this year’s sporting themed event we could adapt and expand this idea for a 125^th celebration.

Claire is in discussion with Mrs Kelly regarding the logo competition. Hopefully that will take place after the Easter holidays.

 

1. School Facilities

 

Derrick asked if the school had any plans for refurbishment of the current facilities. Also were the school utilising any of the Church space offered previously.  Ann advised there was on going work with the installation of WIFI around the school but no plans for any refurbishment. The school have used some of the rooms in the Kirk next door……….

 

3. Finance                                                                                                                

Balance: £1598.50 less cheque of £424.94

 

Cordia charged £424.94 for teas, coffees and shortbread!!…during the Careers Event in January.

There was a labour cost of £77.

We decided that we will do our own teas and coffees next year.

.

 

 

4. Head Teacher’s Report                                                   

Snow Disruption – no issues

 

Study Support – Schedule is currently on the school website.

 

Prelims – Prelims completed.

 

Winner – Crown Office Procurator Fiscal’s Speaking Glasgow Cup, West of Scotland Final – fantastic performances from Arlene Burns and David Baird

 

Winner – U16 Glasgow School Basketball Cup

 

Duke of Edinburgh Award – All levels ongoing practice expeditions etc.

 

Glasgow Schools Sports Star –  Many congratulations to Keira Groves, Maryam Waseem and Laiba Naeem (all S2) for designing the Glasgow 2018 School’s Sports Star.

 

Pupil Equity Funding Update – areas where ongoing work is progressing with the help of the funding:

 

Family Learning

DYW (Developing our Young Workforce)

Early Stage

Literacy

EDL Development

Mental Health Support

Romanian Support Worker

 

MCR Pathways –

 

Common Purpose – A Leadership Development Program Event

 

Consultation On Timings Of Parents Nights – Email consultation to parents/carers imminently.

 

Consultation On Shape Of The School Day – The school is currently reviewing the structure of the pupils school day

 

5. AOCB

 

 

 

There will be Study Sessions over the Easter Holidays

 

The P7 info night is on 21st June.

 

26^th June is the last day of school.

 

Derrick thanked everyone for coming along.

 

Next Meeting Monday 14^th May

 

 

 

 

Appendix 1

 

Shawlands Academy PTC funding approach

• PTC fundraising currently covers the following sources:

– Fundraising activities involving pupils, parents and wider community

– Accessing grants and lottery funds for specific activities

– Direct grant from Glasgow City Council

• We want to consider an alternative option of direct funding from parents/ carers to the PTC through regular or one off contributions
• Pros and cons assessment is below:

– Pros

– Relatively easy to set up through direct debit process to bank

– Safe and secure method of fundraising

– no cash handling

– Attractive to parents who want to support but cannot attend fundraising events

– Helps build up a commitment to PTC and purpose for our fundraising

– Could enable extension to alumni funding

– Cons

– Parents possibly less engaged in attending events

– Parents may feel obligation to pay /contribute

– Parents may perceive it doubling up eg buying raffle tickets and paying each month

• Additional administration for PTC

• Any further considerations ? If supported , we shall “launch” at the next parents engagement and promote on Twitter/ Facebook etc