Category Archives: Glow and Office 365

New and improved Glow Connect launching Tuesday 12 December 2017

Glow Connect is the official website that provides a single point of reference for all individuals, teachers, learners, parents and carers with information, help and support about Glow and the services it has to offer.

Feedback from GLOW  stakeholders has indicated the current site needed to be updated and improved to provide a better user experience.

In consultation with users we have now updated the content, improved the navigation and provided access to Glow help and support in one place.

The site transition will start on Monday at 4pm and will be live to all users on Tuesday 12 December.

The Glow Connect homepage address will not change (https://connect.glowscotland.org.uk/), however any bookmarked pages from the old site will no longer work but will redirect to the new website homepage. You may want to highlight this to your Glow users to update their bookmarks.

Glow Blogs Feedback Required

Education Scotland are seeking feedback from all Glow users on what new functionality they would like to have added to Glow Blogs. A short survey has been created which I ask you to complete and share in order for us to collect as much feedback as possible.

The next release of Glow Blogs is scheduled for summer 2018. In order for all responses to be considered in time for the release, the deadline for survey responses is the 30th November. All responses received after this date will be collected for consideration for future releases of Glow Blogs.

The survey, and more information, is available here

https://blogs.glowscotland.org.uk/glowblogs/glowbloghelp/suggestions/

Thanks

External Sharing now available on Glow….

PLEASE TAKE TIME TO READ THIS BLOG CAREFULLY , INCLUDING ALL THE LINKS.

PLEASE DISCUSS WITH YOUR LINE MANAGER AND/OR SMT TEAM

Sharing files from Office 365 OneDrive

Microsoft O365 OneDrive allows you to share your content with Glow users and non-Glow users.

  • You can share files from your OneDrive with anyone you want
    There are risks and implications that you should consider before sharing
    There are a few ways to share and you should choose the method that suits your needs best and minimises your personal risk
    Why would I use it?
  • You can share files such as Word documents, Excel spreadsheets, PowerPoint presentations, PDFs and images with non-Glow users.

Education options include:

Parental engagement – learners and teachers can share content created in the classroom with parents
Peer collaboration – learners and teachers can collaborate with learners and teachers worldwide
Public blogs – teachers can embed externally shared files such as Word documents and PDFs into public blogs so that parents, other teachers, and interested parties that don’t have Glow accounts can view them.
As with everything in Glow, content should be appropriate for Glow, if you are unsure then please check the Glow Community Rules which should be followed at all times.

How do I get started?

Sharing files
First, navigate to OneDrive from the O365 App Launcher:


O365 App Launcher with OneDrive Icon Highlighted

You will be taken to the OneDrive screen which presents you with an overview of your files. All files in OneDrive are only accessible to you by default – not even system admins can access without taking steps that are recorded in a security log. Each file will have “Only you” in the ‘Sharing’ column. The exception is the ‘Shared with Everyone’ folder which has special permissions set to allow any Glow O365 user to access. (see ‘Shared with Everyone’ further below)

To begin sharing, select the file you wish to share (in this case Banff.docx) and then click ‘Share’ at the top of the screen or select ‘Share’ from the ellipsis menu (…) as highlighted.

                                                     OneDrive Screen with ‘Share’ highlighted

The Sharing dialogue window opens:

Share – Dialogue with default selected

The default option is to generate a link that will allow any Glow user to edit your file. Links generated are long and complex making them very difficult to guess, so people will only be able to access your file if you give them the link or someone you give the link to passes it on. Generating the link by itself doesn’t change the visibility of your file for search or Delve but will allow anyone in Glow who has the link to view and edit your file. If you want to change these permissions, click on the drop down arrow at the right hand side. You will be presented with the Share options

Share options explained

The options above are listed from top to bottom in descending order of exposure with the default ticked. To help you understand the consequences of each and make the best choice for your needs, we will start with the most controlled, ‘Specific people’, and work our way up the list. ‘Allow editing’ can be selected or deselected for the option you choose.

You have the following share options:

1. Specific people

2. People in Glow

3. Shared with Everyone

4. Anyone

Please click HERE for details on share options

Letting other users know they have access

You have two key ways of letting someone know they have access:

Email – You could email it directly from this screen; or,
Link – copy the link to send in something like Yammer or place on a website like SharePoint or Blogs. Many services also support ’embedding’ Office content and where this is true, that site will typically recognise the URL supplied and create a rich preview of the content. However, experience will vary and you should refer to the guidance of the service in which you wish to embed.

Removing Sharing
You can review, change or revoke the sharing status of any file at any time using the ‘i’ icon from the top menu or using the ‘Details’ option from the ellipsis menu

If you have any questions, please contact the Learning through Technology Team

Removal of Glow Wikis in October

MIcrosoft Teams for Education (Initial notice for Academy schools only)

What is it? And why would your school want it?

Many teachers are already familiar with OneNote Class Notebooks, just imagine now the ability to create Notebooks for every class with no initial administration. Modern dynamic conversations for each class that the teacher controls. Teachers and pupils do almost everything without leaving Teams. Set tasks/homework as assignments or through Class Notebook – with the advantages of resources being stored and accessed digitally giving opportunities to reduce. All SEEMiS classes automatically set up as Class Teams from Seemis data Access to apps already used such as Word, Excel and PowerPoint online. Personalised views for all teachers and all pupils of all classes, conversations and work. Membership updated as SEEMiS changes at any time during the school year.

Why does a school need to opt in?

It’s necessary to have opt-in directly from schools for this because of the capacity of School data Sync (SDS) to create Class Teams for all SEEMiS class groups – regardless of the level of engagement by each teacher.

How do I opt in my school?

Here are the steps to have this switched on for your school:

Please contact your SLT  to discuss this  (HT’s have been advised of this proceedure)

Complete the form at this link (note that you need to sign into Glow to complete this form and read the supporting documentation):  here

The Form above is a quick set of questions to confirm school buy-in, engagement with the Local Authority Glow Key Contact (Jim Mclean or Susan Sey) and has a link to a supporting document explaining background, risks and options
http://glo.li/2wB74Mr

Once the form above has been completed the national Glow team will process the switching on of Microsoft Teams for all classes for your school.

What to expect?

After receiving the request, your school data will be briefly checked to make sure it is current. If not, the person identified as responsible for SEEMiS data in the school will be contacted. If SEEMiS data is current, your school will be added to the queue for the next sync. Syncs will be done daily but there may be a delay according to demand. When complete all teachers and pupils in your school will be assigned to O365 Groups as owners/members respectively – you will see these appear in Outlook and OneDrive. At this stage no pupils can access the Class Team. As soon as any teacher signs in to Teams – for any reason – all of their Class Teams will then activate and be accessible to all pupils in those classes.

 

Why opt-in at school level?

The national Glow programme team has decided that there should be an opt-in at school level for SDS. This is primarily because SDS will look to setup all Class Teams for a school regardless of whether or not all teachers are engaged. This will mean pupils having access to the underlying O365 Group immediately and continued access to the Class Team from first use by the teacher. The document linked from the opt-in Form has details of the key risk and what steps can be taken by teachers that don’t want to participate in Teams with their classes.

Support?

Please contact Learning Through Technology with any specific questions/requests, there will also be training as detailed below:

Support for Microsoft Teams will be provided from the Learning through Technology Team ( Dates will be confirmed shortly and sign up via ALDO)

The courses on Learning through Technology Teams Website ( http://glo.li/2wAJSxy )  relating to Office 365, OneNote, OneDrive, Word Online  also include reference to Microsoft Teams for Education.

There is also a free online course in the Microsoft Educator Community (sign in with your Glow email address to gain a certificate, points and digital badges):

https://education.microsoft.com/courses-and-resources/courses/introtomicrosoftteams

And there are guides which can be downloaded and printed if desired from here:

https://education.microsoft.com/courses-and-resources/resources/meet-microsoft-teams

We are currently seeking staff volunteers to be Digital Leaders, and we now have around 60 staff from around Aberdeenshire schools,   if you are interested please email Jim Mclean or Susan Sey. Digital Leader details are on Glow here: http://glo.li/2xv0pj8

 We have an inaugural Digital Leader event being held in Woodhill House on 15th September details for this event are in ALDO.

If you have any questions about this then please contact JIm or Susan from the Learning through Technology Team

Thanks

Microsoft Teams for Education

The update to Microsoft Classroom, Microsoft Teams for Education is now available from the App Launcher (Waffle) via O365 in Glow.

We would encourage teachers to wait before setting up classes because:

  • The integration with SEEMIS will not be in place until the end of August , so any Teams  created before then will involve you manually adding pupils.
  • If pupils were allowed access now,  then  some of the current functionality in Teams could potentially be used inappropriately. By the end of August the additional admin settings will be inplace to reduce any risk.
  • If you try to use Teams at the moment you may get an error message asking you to contact your ICT personell (Please do NOT log any calls with ICT)

The SEEMIS integration will allow your classes to be populated with the correct students, and this list will dynamically change as pupils join or leave your class. The classes will automatically be correctly named in fitting with the systems you have in place at the school.

We will be providing twilight sessions in the next few weeks to advise on how to use Microsoft Teams so please look back here regularly for updates and links to twilights.

Please direct any questions you may have on Teams for Education to:

James.mclean@aberdeenshire.gov.uk
Susan.sey@aberdeenshire.gov.uk

 

 

 

Staff Digital Leaders

Many thanks to those of you who have volunteered for the Staff Digital Leader Programme for Education.

We are now sitting at over 50 members of staff who are keen to support schools with using Technology to enhance Learning and Teaching. These people will liaise with the Learning through Technology Team to coordinate training sessions and pass on information re technology in the classroom and the National Digital Agenda.

We will be officially launching our programme on the 15th September in Committee Room 5, Woodhill House. This day will be a mixture of planning, discussions and hands on workshops.

We have a Glow Site with more information about the programme and a Yammer group for ongoing discussions.

Staff Digital Leader Glow Site

The session will be advertised via Aberdeenshire Events as soon as they move to the new Aldo system after July.

Please get in touch with the Learning through Technology Team if you would like to enroll in this new exciting programme.

james.mclean@aberdeenshire.gov.uk

susan.sey@aberdeenshire.gov.uk

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