Aberdeenshire Council is required to obtain written consent for the use of photography and video recording to provide information on and publicise services or celebrate special events.
A Privacy Notice will be sent home with S1 pupils for parents to read on Friday 3 May 2019 which outlines how photography and video files will be stored and used by the school, and potentially Aberdeenshire Council’s Corporate Communications Team.
Please ensure you agree to consent on this basis, by completing the form and sign and date it where shown and returning to the school office.
Photography & Video Consent Form
Children over the age of 13 years are able to provide their own consent and pupils in current years groups S2 and S3 will be given a copy of the information by their Guidance Teacher in PSE classes this term to give their informed consent if they wish to do so. Pupils in the following year groups, new S5 and S6, (academic year 2019/20), will be given the Privacy Notice and consent form when they return after study leave in June 2019.
If you have any queries and questions regarding this please contact the school.
Privacy Notice
The Data Controller of the information being collected is Aberdeenshire Council.
The Data Protection Officer can be contacted at Town House, 34 Low Street, Banff, AB45 1AY.
Email: dataprotection@aberdeenshire.gov.uk
Purposes
Photographs and videos may be used in the following Aberdeenshire Council and school communications:
- Aberdeenshire Council publications and video programmes, printed and digitally, i.e. leaflets and posters, DVDs and digital video, for corporate use and/or the school
- Websites owned by Aberdeenshire Council, including the school’s website
- Aberdeenshire Council internal intranet
- GLOW
- Aberdeenshire Council corporate and service-led Social Media channels, i.e. Facebook, Twitter and Instagram, Google Plus
We may also send images to the news media and share with Aberdeenshire Council partners, only where we are running a partnership event or campaign. These partners include:
Aberdeenshire Health and Social Care Partnership, Aberdeen City Region Deal, Invest Aberdeen , National Schools Network (GLOW), Nestrans (the transport partnership for Aberdeen City and Shire), NHS Grampian, The Scottish Government, Police Scotland, Scottish Fire & Rescue, Visit Aberdeenshire, Visit Scotland.
The Legal Basis for collecting the information is Consent.
Photography and Video Recordings
Photography and video recordings will be shared through Aberdeenshire Council communications channels outlined above as appropriate and stored in the following ways:
Photography and videography led by school staff and/or council officers will be stored on encrypted council devices, secure Council networks, or Aberdeenshire Council’s Microsoft Office cloud-based storage.
Photography led by our professional photographer or contracted freelance photographers will be stored digitally in an online Image Library, which can be accessed by all networked Aberdeenshire Council employees.
Retention
We do not keep photos for any longer than is necessary and we will dispose of them after a period of five years, unless they are images of historical interest when they may be archived for a longer period. Anything of historical interest will be transferred to the Archive Service.
Please note that you have the following rights:
- to withdraw consent at any time;
- to lodge a complaint with the Information Commissioner’s Office (after raising the issue with the Data Protection Officer first);
- to request access to your personal data;
- to object to processing;
- to request rectification or erasure of your personal data, as so far as the legislation permits.
