Category: Local Authority

Noteable – DPIA Information udpate

The Noteable service providing access to cloud based computational notebooks is now available via the App Library in Glow.

Noteable provides a cloud based environment for coding activities using Python and R/R Studio.  This can be used to support the delivery of Computing Science and Data Science based courses as well as Higher Applications of Mathematics.

  • A DPIA will be required before schools in local authorities can access the service. This document should provide most of the information required for Local Authorities.
  • To access the Noteable app in Unify, the Glow Key Contact has to make contact with RM who will issue an application request form.  Once completed and returned, the app will be made available to admins for the authority who can accept the terms and conditions and install across their establishments

DPIA Support

EDINA, at the University of Edinburgh have provided documentation to help with DPIAs.  This documentation is available below.

Noteable Service DPIA (outwith University of Edinburgh)

Additional Questions and Answers asked by LAs

LA QUESTION:
It states that the legal basis is Contract. What is the basis of the contract? Who is the contract with given the Local Authorities haven’t signed anything directly with Edinburgh University

  • EDINA, at the University of Edinburgh holds an agreement with Education Scotland to integrate and supply the Noteable service through the GLOW system to Scottish schools. Contractual agreements to access GLOW apps fall between Education Scotland and the Local Authority. Service level contracts and agreements between EDINA, the University of Edinburgh and service users are relevant and applicable where there is a legal basis to supply the service as a paid subscription.

LA QUESTION:
Does the Local Authority have to request removal of material from the cloud once the qualification is done or doe this happen automatically?

  • Removal of data on the Noteable service is managed by the Data Retention Policy available on the Noteable website: https://noteable.edina.ac.uk/data-retention/
  • Once a user has been tagged with a ‘Suspended’ or equivalent affiliation by the Identity Management System that feeds into the Noteable system through GLOW, using the SAML2 authentication standard, the user’s account will be made unavailable for access and user accounts are deleted one year after the user’s affiliation is set to ‘Deleted’.User account deletion does not include deleting assignment work submitted to Instructors – this data is considered owned by the relevant Instructor and will remain within their Noteable service user space until the instructor account has been Suspended and Deleted according to the schedules described above.

LA QUESTION:
Please describe the technical measures that will be put in place to support the protection the data in the cloud

  • The Noteable service adopts Jupyter technology into its infrastructure stack and does not link to Jupyter project servers that may be based outside of the United Kingdom. The Noteable hardware and software infrastructure stack are run by and within University of Edinburgh’s IT infrastructure. The Information Security Strategy of the University of Edinburgh includes information on Cyber security incident prevention and management requirements and advice for staff members of the University. (https://www.ed.ac.uk/infosec/information-protection-policies/information-security-required-reading/information-security-strategy).
  • To protect data within the Noteable service, The infrastructure that Noteable is built upon takes nightly backups of the virtual machines running the Noteable service. The service itself runs within Docker containers in those virtual machines. The backups are retained for 4 weeks (this information is available within the Data Retention Policy as well).

LA QUESTION:

University of Edinburgh’s website states: ‘Noteable is integrated with Learn to allow for a central launch point into a pre-set environment without the need for a separate login.’ Are you able to explain what Learn’ is?

LEARN refers to the University of Edinburgh’s specific online learning environment, and in the case of schools the word ‘Learn’ would be replaced with ‘GLOW’ as the equivalent. As these are the University of Edinburgh’s specific websites, information about Noteable will be specific to their use case. Further information on Noteable for schools can be found on our YouTube playlist and website.

LA QUESTION:
Noteable – Cookie Policy (edina.ac.uk) – are you able to clarify the third parties you rely on to sub-contract the processing if this includes personal data

    • Noteable uses New Relic and Google Tag manager for gathering performance and traffic metrics. All data is obfuscated for New Relic and used only for performance metric purposes. Google Tag manager is used on the service launch page and there is no personal data that is fed or added to Google Tag manager.

LA QUESTION:
Will personal data be included on any assignments? E.g. teacher name, signature and pupils name, class, schools?

  • Data securely authenticated by Noteable using the SAML2 authentication protocol used with the GLOW system will possibly include student names to track assignments and school name identification on the launch page and for assignment management.

LA QUESTION:
What departmental controls or controls by University of Edinburgh etc. will be put in place to protect personal data? E.g. ‘Student Guide to using Noteable for Assignments’

  • Personal data is protected and managed by the Noteable service data retention policy: https://noteable.edina.ac.uk/data-retention/
  • Backups of data on the Noteable service are outlined in the policy which includes further information on the virtual machines which run the infrastructure of the service.
  • Personal data is obfuscated in all possible instances and solely used for authentication purposes to access the service and a user’s saved environment and files.

LA QUESTION:
What do teachers have access to?

  • Teachers have access to a user-specific instance of Noteable, including computational notebook files and environments they have created and saved previously, including options to choose computational notebook types with Python and R-based notebooks. Teachers have assignment features enabled when they authenticate into Noteable through GLOW, and can create assignments for their class using the Formgrader tab on the Noteable service dashboard. Teachers have access to the Formgrader feature for releasing assignments to their classes from Noteable as well, which will release an assignment file from the source in the teacher’s user space for students in their class to fetch in the Assignments tab of Noteable.

LA QUESTION:
Do you rely on any sub-processors? The storing of data outside the UK would have to be a yes as University of Edinburgh is a Data Processor. We need to understand if anyone else is ?

  • No personal data that Noteable may use is stored outside of Scotland and the United Kingdom. All data is stored on University of Edinburgh hardware.

Using QR codes creatively within Williamsburgh Primary School

The following link showcases how QR codes have been creatively used within our school in order to enhance children’s engagement in learning and play, improve digital literacy across the curriculum, overcome written communication and interpretation barriers, provide opportunities for vertical learning through interactive displays, and deliver a sustainable and efficient method for staff training, to enhance our service provision. Evaluation and feedback on the success of these strategies is also included within this blog post. 

Link to presentation – https://bit.ly/3l0oU3z

 

Using QR codes, videos and drone footage to enhance viewer engagement and experience of Nursery- P1 transition 2021, Aileen Mackey

At Williamsburgh Primary School we have used QR codes, videos and drone footage to enhance viewer engagement and experience of Nursery – P1 transition. By doing so we have  maintained our pedagogical approach, tailored our service delivery to the needs, interests and queries of children and families, encouraged children’s independence and digital literacy by accessing this information, and related theory from ‘Realising the Ambition: Being me’ (Education Scotland, 2020) to our practice. Examples of practice are featured within this post.

View the presentation here

Lenzie Meadow Primary School – HOW TO CREATE HIGHLY ENGAGING CONTENT Lisa Ann Tani

‘HOW TO CREATE HIGHLY ENGAGING CONTENT

Have you ever created a digital resource and felt that it was somewhat uninspiring?

It is easily done. We have all experienced “death by PowerPoint”.

ThingLink is a fabulous (and free) platform created by a Microsoft Gold Partner team which can be used to create highly engaging virtual classrooms, tours and even escape rooms.

Let’s dive in.

Example of primary one homework focusing on rhyme:

Our school’s Senior Leadership Team comprising of Sheona Allen (HT), Lorraine Donnelly (DHT) and Elaine Gardiner (DHT) have been successfully using ThingLink to create weekly virtual assemblies:

One of the most engaging aspects of ThingLink is the ability to create escape rooms. I recently finished developing an escape room for our primary two pupils focusing on internet safety when playing online games. Try it out for yourself:

Get started with ThingLink using the links below:

Tutorial Microsoft Educator Community

Try out ThingLink

 
 
 
 

Remote Learning – What is Working? Berwickshire High School in Scottish Borders.

In this guest blog post, Derek Huffman, PT Pedagogy / English Teacher from Berwickshire High School in Scottish Borders, South East Improvement Collaborative, shares what is working well in remote learning and what they can take back to the classrooms as a whole school team when learners return.

One of the many issues facing teachers during ‘remote learning’ is maintaining high levels of student engagement. It is understandable why, when left to their own devices, a student might reach for their PlayStation controller rather than their school iPad. What can we do to fight this?

At Berwickshire High School, our student engagement spreadsheet suggests that, in some areas, teachers are consistently keeping students coming back for more. After discussing with staff what is working, I found that, though no two people are doing the exact same thing, there are some key commonalities. 

I’ve pulled these together, with some exemplification, in this seven-minute video:

Where it’s working, teachers are focussed on the following:

  • Simplifying: reducing the amount of ‘stuff’ students are facing to what is essential. What is simplest way to word the Learning Intentions? Do you need that extra slide?
  • Using the success criteria like a checklist
  • Having a ‘consistency of experience’ for the students: students know that at this time, they go here, where they’ll experience a lesson with a common structure – starting with daily review, going into a discussion of the Learning Intentions and Success Criteria, followed by teacher modelling and time to complete a task, and ending with a plenary where the teacher checks that the students have learned what they should have.
  • Giving brief, regular, useful bits of feedback that outline next steps

None of this is rocket science, but it works. The good news is that these are all the exact same things we should be doing in our actual classrooms. If we can focus on getting this right during these wild times, just think how much more effective we’ll be as teachers when we bring what we’ve learned back into our classrooms!

The majority of teachers I know are being too hard on themselves at the moment. It’s important to remember that we are doing our best, and if you are struggling, call someone. Send an email. We’re all in the same boat and if we row in the same direction, we’ll get there.

Derek Huffman , PT Pedagogy, Berwickshire High School

gw09huffmanderek@glow.sch.uk

 

 

Aberdeenshire EAL Header

Aberdeenshire English as an Additional Language (EAL) Service

aberdeen council logoIn Aberdeenshire, our EAL teachers have been working to find the best ways to support bilingual learners and their families throughout the pandemic, as well as class teachers. If adapting to the challenges of the pandemic and online learning were not hard enough, many children and families have also faced the language barrier, as well as perhaps not being familiar with the Scottish Curriculum and routines and norms that may be taken for granted as something all children and families will think of as normal. Over the last year, our EAL teachers have embraced new ways of working and have developed a range of resources and approaches. Telephone interpreting used to be very rarely used but has now seen demand skyrocket with a lot of positive feedback on its effectiveness in breaking down the language barrier and building relationships between school and family. On several occasions schools have been able to speak to parents who they had not previously managed to reach, and as a result have managed to overcome some barriers that had prevented families from accessing online learning. EAL teachers have also been supporting bilingual learners by sharing advice and resources with class teachers, and also working with some pupils through video conferencing, including teaching SQA ESOL courses. The service has also produced translated comments and videos to support families who may be having difficulty in engaging with online learning.

 

 

Translated comments

A range of translated comments were develo­­­­­­ped to support home-school communication and have been used to communicate one way information to families, with comments being successfully used to overcome barriers to engagement:

 

“Aberdeenshire EAL Service covers a wide geographical area with a number of rural remote communities where our families can be distributed and which can pose communication challenges, particularly when schools are closed to most pupils during this time. One of my larger small town schools, that has a wide catchment area, have a family who were not responding to school information circulars and letters home. I sent the school the translated comments information which included a translation and the school came back and said they found it very useful and were discussing whether to send the translations out to other EAL families across the school.”

Sue Clutterbuck (EAL Teacher)

 

Translated Text Graphic

Telephone interpreting

Translated letters have also been developed to communicate to parents when the school would like to make a call and offer options that the parent can highlight for when they would be available. This has resulted in several calls with parents being arranged when the school had previously found it difficult to reach the parents.

 

“I supported a teacher in one of my schools in using the telephone interpreting service for the first time. By using the translated letters we had produced, parents were able to tell her when they would be free and she was able to call them and speak to them for the first time through an interpreter.”

Ian Brownlee (PT of EAL)

 

Our service has been strongly encouraging schools to use telephone interpreting and in general the feedback has been great (see examples of feedback in the picture below).

 

Telephone Interpreting Graphic

 

Translated Videos

We also worked in partnership with Aberdeenshire’s Learning Through Technology Team to develop translated videos that guide pupils/parents on how to log in to glow and how to use Microsoft Teams and Google Classrooms. The videos were produced in the top five most common languages in Aberdeenshire and have been successfully used to support some families in overcoming barriers to accessing and engaging with online learning:

“They used the link, watched the video and it worked! Bingo. ️”

Sarah Jane Bennison (EAL Teacher)

“I sent the video on how to connect to google classrooms to 2 of the P1 teachers from one of my schools, I made sure they had a direct access to the video, so they didn’t have to look around for it. They sent the video to the parents of P1 pupils with little English, who had not been engaged and 1 child the following day was online and the other child the week after.”

Amanda Blackburn (EAL Teacher)

Colleagues in other local authorities have also  given positive feedback on the videos:

“Of course, we have also been signposting homes to the brilliant videos on the use of ICT/GLOW/Teams on the Aberdeenshire site!”

“I’ve watched the translated glow videos your service have made – they are amazing! Would you mind if I shared that link with some of our schools?; the teams one and logging into glow are so valuable right now.”

 

Translated Video Screen Shot

 

 

Some aspects of online learning and supporting pupils remotely have of course been challenging and we are continuing to try to find ways to support bilingual learners, their families and teachers through the continually evolving circumstances. However the above examples have been successes that we were really happy with and delighted to share.

Ian Brownlee

Principal Teacher of English as an Additional Language

Aberdeenshire EAL Service

Using Microsoft Forms to Support Learners and Assess Understanding

Gayle Badger is a Biology and Science teacher from Johnstone High School in Renfrewshire.

She has been using Microsoft Forms to support and assess learners understanding of the course content. Forms has allows her to create a variety of questions and provide instant feedback for them. This has been extremely beneficial and has received great feedback form learners and parents about how the instant feedback has guided their learning and next steps. Forms also allows Gayle to embed video and picture content that can be used to flip the learning or even to provide support to incorrect answers on the quiz, allowing learners to revise their answers more independently. 

“It is definitely my go to now for checking understanding and I also use it as a ‘live’ lesson to go over answers , especially with seniors where they can see where they may have gone wrong with their answers.”
 
Pupils have said that they find it useful to have the teacher go over answers ‘live’, after completing the form, as they benefit from hearing her ‘going through the process’ of how to pick out data from the problem solving questions – just like they would do in class.
 
 
Here are two examples for different stages:
 
 
 
 
 

Supporting Strategic Reading on Screen

Supporting Strategic Reading on Screen, January 2021

This professional learning model was developed by the Perth and Kinross Education Support Officer Team and shared with us. They have created a pathway to explore reading on screens: identifying challenges, solutions and ideas to develop your practice. The Sway below can also be expanded to view in full screen.