Woodpark Primary School

In line with the General Data Protection Regulation (GDPR) we have produced this privacy notice to inform you how we deal with personal information as part of our statutory function as an education authority.

The Council has a legal obligation to deliver effective education services to children, young people and adult learners in South Lanarkshire.  In order to do this we need to collect personal information about children, young people and their families so that we can help them to learn and keep them safe.

 Using your personal information

The Council is a “controller” of the personal information you provide when enrolling for a nursery or school, applying for an education service or participating in groups or activities provided by Education Resources.

Information we collect from you about you and your child at enrolment

When you enrol for a nursery or school, we ask for the following information:

• parent/carer contact details (name, address, phone, email);
• the child’s name, date of birth, gender and address;
• information about medical conditions, additional support needs, religion and ethnicity;
• any information you may wish to provide about family circumstances.

 Information we collect at other times

We will also collect information at other times such as when you apply for a benefit, request a services or other support.  We will provide an additional privacy notice at these times.

• If you apply for an education service or benefit, such as school transport, free school meals, clothing grant, placing request or EMA, we will also ask for personal information as set out above. We will also ask for information about your income for education benefits applications.
• If you make a request for additional support such as an educational psychologist or other support for learning we will ask for more detailed information to allow us to provide the most appropriate support for your family. This may include information about family circumstances or medical conditions.
• If there are concerns about your child’s wellbeing and/or your child has needs that may require additional support, we will wish to work with you to collect and consider information to enable us to help you get the right support at the right time in line with the Getting it right for every child approach.

We require this information to ensure that children and young people are educated appropriately, supported, and that we take account of their health and wellbeing.  We will also ask you to update this information annually and to tell us when there are changes to your details.

 Information that we collect from other sources

As an education authority and as part of our statutory function in accordance with our legal obligations, we receive information from other sources such as the SQA, the NHS or Social Work about you or your child, this includes:

• exam results and assessment information;
• information about health, wellbeing or child protection.

 

Why do we need this information?

We need this information so the Council can ensure it is delivering education services appropriately to all learners:

• for the education of children, young people and adult learners;
• for teaching, enrolment and assessment purposes and to monitor the educational progress of children, young people and adult learners ;
• to keep children and young people safe and provide guidance services in school;
• to identify where additional support is needed to help children, young people and adult learners with their learning;
• to maintain records of attendance, absence and behaviour of children and young people (including exclusions);
• to support children and young people moving on each year from nursery to primary, primary to secondary and when they move or leave school;
• to help us develop and improve education services provided for young people, adult learners or families
• In accordance with our legitimate interests as an education authority we will also use your information to create statistical reports.

 

We will share your information with:

As an education authority and as part of our statutory function in accordance with our legal obligations we will share information with other bodies or parts of the Council, including:

• The Scottish Government and bodies such as Education Scotland, Scottish Qualifications Authority, Skills Development Scotland and other organisations that support children and young people’s learning;
• Social Security Scotland to assist with the processing of applications for certain benefits in accordance with the legal obligation on the Council in terms of Section 85 of the Social Security (Scotland) Act 2018;
• Other parts of the Council when required for services such as school meals, school transport, education benefits and with Social Work in connection with any child protection concerns we become aware of;
• The NHS, to support health initiatives in accordance with the legal obligation on the Council in terms of section 39(3) of the National Health Service (Scotland) Act 1978;
• South Lanarkshire Leisure and Culture Limited, where children and young people are participating in sports and leisure activities;
• Other schools/local authorities – if a child moves or transfers to another school the Council has an obligation to pass on information with regards to pupil records to the new school/local authority.

 You have the right to access your personal information as well as the rights of rectification, erasure, restriction and the right to object.  For information on these rights and how to exercise them or for information about how we manage your personal information, you can get a copy of our full privacy notice from our website: (https://www.southlanarkshire.gov.uk/info/200235/meta/1730/general_privacy).

 

 

Dear Parents/Carers,

I wish to let you know that this week there has a been a reported case of Covid in persons linked to the school.  You do not need to do anything unless you or a member of your family are contacted by Test and Protect as a close contact.  You are asked to note the guidance on self-isolation in the letter from NHSL Public Health.

Mrs D MacKenna, Head Teacher

Please click here for parent/carer letter

Dear Parents/Carers

I have been made aware that a person has been seen in the local area in the last few days which has given members of the community cause for concern.  Police Scotland advise that you should call 101 quoting reference number 1620 (incident reference date 10.12.2021) if this person is seen.

D MacKenna, Head Teacher

On Wednesday 15th December it is Christmas Jumper Day at Woodpark! You may make a small donation to Save the Children if you wish. Please note you do not need to buy a new jumper – you could borrow from a family member or try making your own using some Christmas decorations etc.

A reminder to all Primary 7 parents that there is an online transition meeting tonight (8/12) with the high school.

You will find the meeting link on your child’s Google Classroom stream page.

Parents/Carers,

Do you have a child aged 5-16, or are you a young person aged 12-21? If so, please complete our short travel survey for a chance to win up to £250 in Love2Shop vouchers.

The Scottish Government will soon be launching the Free Bus Travel Scheme for young people between the ages of 5 and 21. This aims to encourage greener travel patterns, and increase opportunities for young people to engage in employment, education and social activities and not be excluded due to travel costs. Transport Scotland will monitor the scheme as it progresses to check on use and impact. The first step is to try and understand current travel patterns so that any changes after the scheme is introduced can be identified.

We would be grateful if parents/carers of younger children (i.e. those aged 5-16), or young people aged 12-21 themselves, could complete this short travel survey. The questionnaire asks about current travel behaviour, and your thoughts about bus travel generally and the free bus travel. This should take no more than 10 minutes to do.

If you have any questions about the work or problems completing the questionnaire, please contact our Project Manager, Elaine Wilson-Smith, at elaine@wellsideresearch.co.uk or on 0131 677 5522.

Link for survey: online1.snapsurveys.com/under22travelsurvey

The closing date for all responses is Monday, 24 January 2022.

Thank you,

South Lanarkshire Council.

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