Tag Archives: Office 365

Primary ICT Co-ordinator Support – OneNote to Wikipedia

Malcolm Wilson, ICT Curriculum Development Officer in the Curriculum Support team of the Service and School Improvement division of Falkirk Council Education Services provided guided hands-on support to primary ICT Co-ordinators (and to which secondary colleagues were also invited to participate).

These sessions are designed to ensure that ICT Co-ordinators are provided with guided hands-on experience in a range of tools so that they are better placed to support colleagues in their education establishment using technologies across learning and teaching, and are kept abreast of latest developments in this ever-changing field.

Here’s what was covered in the recent session:

1. Wikipedia for schools – resources and tools of which you may not be aware. http://goo.gl/BAKMDl including Wikipedia for Schools site (checked by educators and downloadable​ to a USB drive); Young Editors section​; Simple English Wikipedia​; Scots Wikipedia – Wikipedia in Scots language​; Historical anniversaries; School template for pages about school​; Wikipedia search & help for better searching; Wikipedia Community Portal – what needs added/edited​; Student Assignments section​

2. OneNote Online – a free tool either for use online or as an app on a mobile device or via a web browser on a desktop PC or mobile device. It is a ring-binder online – multiple sections with multiple pages​. It can be used for a whole variety of purposes from pupil topic research tool to a learning journal shared by pupil with teacher. Microsoft OneNote is part of Office 2013​ and part of the suite of tools available free to all users via Glow in Office 365. OneNote online is available via Glow and works with mobile devices​. For more information about how to go about using OneNote click here.

3. Office 2013 for pupils – Student Advantage Licence – advance notice of a scheme which will become available to local authorities signed up to a Microsoft licensing scheme. Details will follow once the scheme is in place way to apply these licences. Click on the following link for helpful quickguides to various tools within Office 2013​: http://goo.gl/pP4wg6  ​

4. Making use of an online classroom space in Microsoft Office 365 within new sharepoint environment – users can create a class space from scratch themselves or request a class site to be set up for them. Click on the following link for ideas of how to use with pupils: http://goo.gl/Jp4NUi. See the following ebook free download on Microsoft Office 365 in Education for classroom scenarios and examples of use of Microsoft Office 365 as an online classroom space: http://glo.li/1lEMo6C. See video tutorials from ITHeadsUp Microsoft in Education UK for using Office 365 – tutorials and classroom-specific examples: ​http://glo.li/1k30f92

5. Management of passwords in new Glow via RM Unify – showing how to reset yeargroup in one go to same password for getting youngest pupils started, and showing how users can also enter alternative email address to avoid future reset need by teachers. http://goo.gl/i0Kofb – video guide to steps. ​

6. Video-conferencing via Microsoft Lync (for staff member to staff member or up to ten participants, not available to pupils) set up by staff member themselves http://goo.gl/6zDeKV for step-by-step guide to using Lync; and Adobe Connect for presentations with greater numbers and with varied roles with different permissions. Request to be host made for named staff to Education Scotland​ via Jennifer.McDougall@educationscotland.gov.uk

7. WordPress blog set up and management now via new Glow RM Unify Tile, no longer tied to a Glow group – with dedicated support blog http://goo.gl/4946Lg Can vary permissions for different users​; Can be used for public collaborative activity, website or individual project​.

8. TigTag Primary Science videos and teaching materials matched to CfE and available free through Glow via Glow tile on RM Unify or direct to website​ http://www.tigtagworld.co.uk/ – then login via Glow for full access​. Printable pdf guide to using TigTag ​http://goo.gl/ZzDy2h. Free online teacher CPD via a partnership between Tigtag and Imperial College London​ http://www.reachoutcpd.com/

9. Live interactive Glow Help & Support sessions through Glow TV every Tuesday at 8.15am and 3.45pm, followed by Facebook & Twitter Q&A sessions at 7.30pm. To sign up and find out more: http://goo.gl/3VqPIj

Video-conferencing between classes with Skype or Lync via Glow

Malcolm Wilson, ICT Curriculum Development Officer in the Curriculum Support team of the Service and School Improvement division of Falkirk Council Children’s Services has been providing support to schools on making use of the video-conferencing tool Skype for Business (formerly called Lync) to connect classrooms. Skype for Business (formerly called Lync) is one of the suite of tools included in Microsoft Office 365 through Glow.

How to use the Glow Lync Video-conferencing tool:

1. Log into Glow

2. On the RM Unify tiles click on Office 365 (Calendar)
3. Navigate to the date and time on the calendar when you want to have a video-conferencing session take place – double-click on the space in the calendar for that date and time.
4. Enter a name for the video-conferencing session beside the title “Event” e.g. Event: Video-conference with all classes
5. Next to the title “Attendees” type in the Glow usernames of those with whom you will be video-conferencing (select the user from the prompt which then appears.
6. At the top of the screen click on “Skype meeting” then “add Skype meeting”– that will enter the necessary links into the body of the calendar entry at the foot of the screen (don’t edit or amend that)
7. Now click “SEND” at the top left of the screen – that sends an email to the participants whose Glow usernames you have entered into the Attendees box.
8. When it comes time to present the meeting (actually it can also be done at any time) participants click once on date in calendar – and click “Join”
9. Click on “Join Using Lync Web App”
10. Enter your name (or class name if it’s a class participating – it’s the name which will appear on screen for everyone else to see) then click “Join the Meeting”
11. First time you may need to click “Run” at the foot of the screen (it may remember that next time you use it). “Allow” any plugin as required
12. Click on the video camera icon to broadcast video (or leave off if you are simply watching a presenter).
13. Click on the microphone icon to control whether audio is broadcast or muted.

NB In the event that you or a previous user on that PC has used an installed desktop version of Lync you may need to force the use of the Lync Web App. Here’s the “fix” to do so (there is no simple button to do so):

1. Open a web browser window
2. Copy & paste the URL for joining the meeting that you received.  Do NOT press ENTER
3. Add the following to the URL: “?SL=1” (without the quote marks)
For example, if the URL to join the Lync meeting is:
https://meet.lync.com/glowscotland-glowmail/gw09wintermerry/2FJSJ85F
Change it to:
What to do if you are broadcasting to others who do not have a webcam
If a “viewing-only” user does not have a webcam connected then ensure a headphone or microphone is plugged into the audio socket otherwise Lync may not permit a user to view a meeting

Do you want to start using the new Glow 365 with your class?

Malcolm Wilson, ICT Curriculum Development Officer in the Curriculum Support team of the Service and School Improvement, Falkirk Council Education Services, has been working on making the new Glow ready for use by staff and pupils in Falkirk. And some staff and pupils have already begun using the new version of Glow.

What’s in the new version of Glow?

This new version of Glow is based on Microsoft Sharepoint 2013 (which provides a highly configurable environment in which to share and collaborate) and Microsoft Office 365. Office 365 provides each pupil and member of staff with Outlook email (with a massive 50GB of storage and individual messages able to be up to 25MB in size), calendar, Lync video-conferencing (only available to staff), cloud storage (with enormous 1TB per user) and online Word, Powerpoint, Excel and OneNote – all of which can be edited online (with multiple collaborators, if shared with others, able to work on the same document at the same time).

Do you want a class site set up for you?

School sites have been set up for all Falkirk establishments. Now class sites are being set up on request by staff. So if you’d like to have your class site set up for you in this new Glow environment then get in touch with Malcolm Wilson.

How to give your pupils access

When a class site is requested to be set up the class site will be set up with automatic access for staff, and with the requesting member of staff as main administrator who will receive access requests. Pupils can be provided with the link and click on the prompt to simply request access. The staff member then approves the pupil requests. This gives the staff member the facility to vary the rights of pupils to have reader-only access or editor rights so the pupils can also add content or contribute to discussions – the choice is up to the member of staff depending on the purpose of the class site.

Here’s how a staff member can grant their pupils acces to their class site:

  1. To accept pupils who have requested access to the Glow site for your class, first go to your class site.
  2. Then click on the cog in the top-right corner.
  3. Then site settings – access request and invitations.
  4. Click on the three little dots beside a pupil name.
  5. Choose “Your class name Member” access rights (if you wish them to be able to contribute to all parts of your class site) and click approve. If, however, you only wish them to be able to read most content and only contribute to the discussions part of the page then instead choose “your class name Visitors (Read)” from the dropdown. Then click “approve”

How to customise your class site

The class site will also be set up with a layout which the staff member can customise to their needs and preferences – 

Here is how a staff member can customise the look and feel of the class Glow site:

  1. On the class site go to the cog in the top-right
  2. Click on “change the look”
  3. Try out whichever you wish (each theme choice also lets you further change the font and the colour scheme). Note that the Oslo or Seattle layout choices determine side or top navigation.
  4. Select the one you wish and make the change

And now you can start using it with your class – just drag and drop one or multiple documents into document folders, set tasks, and provide feedback.

If you want to get started using this with your class just get in touch with Malcolm Wilson

How do I get usernames and passwords for my pupils?

If you need to give your pupils Glow usernames and passwords for the first time, or to reset passwords if needed, then here’s the steps to follow:

To give pupils their usernames you first log into Glow with your staff account.

  1. Along the top-left of the tiled apps Launchpad click on “Management Console”
  2. Down the left-hand menu click on “Groups”
  3. From the dropdown list choose “Year group, Registration Group or Teaching Group” as appropriate
  4. Click on the “Actions” button at the right-hand side of the group. Select “change members password”
  5. In the password boxes enter something like red 1234 (that’s red space 1234 – note that provided you ensure you have ticked the box to prompt a user to change their password on logging in then when the pupil logs in they will then be prompted to created a password of their own choice).
  6. Take a note of the usernames and share these and the password with the pupils.

Here’s a link to a video showing how to reset passwords for a whole class:

http://connect.glowscotland.org.uk/2014/09/30/changing-passwords-for-a-whole-class/

Here is a link to help guides to managing Glow accounts:

http://connect.glowscotland.org.uk/tag/accessing-glow-rm-unify/

Glow Connect is a dedicated Glow support site which provides examples of how Glow is being used by learners and teachers, as well as guides to undertaking specific tasks, and answers to frequently asked questions:

http://connect.glowscotland.org.uk/

Guides for Falkirk staff on making use of Glow can be found on the Falkirk Glow support site here (Glow username and password is required for access): http://tinyurl.com/l5zmeqw

Microsoft Outlook 365 Email for every pupil

As part of the new Glow 365 every member of staff and pupil gets a Microsoft Outlook cloud email account. This has 50GB of storage per user and can send attachments up to 25MB per message. To access it just log into Glow and click on the “Outlook” tile.

Email addresses for staff and pupils in school follow the pattern of the user’s Glow username followed by @glow.sch.uk

So, for example, a user with the username gw07smithrobert would have the email address gw07smithrobert@glow.sch.uk

This can be set up to work on a mobile device – for step by step guidance for specific mobile phone or other devices simply first log into Glow, click on the Outlook tile then at the top-right corner click on the cog – options – “Connect your mobile phone or device to your account.” You’ll also get the specific required server details for your account by clicking on “Settings for POP or IMAP access” at the foot of the page once you’ve clicked on the cog, then options.

For