Video-conferencing between classes with Skype or Lync via Glow

Malcolm Wilson, ICT Curriculum Development Officer in the Curriculum Support team of the Service and School Improvement division of Falkirk Council Children’s Services has been providing support to schools on making use of the video-conferencing tool Skype for Business (formerly called Lync) to connect classrooms. Skype for Business (formerly called Lync) is one of the suite of tools included in Microsoft Office 365 through Glow.

How to use the Glow Lync Video-conferencing tool:

1. Log into Glow

2. On the RM Unify tiles click on Office 365 (Calendar)
3. Navigate to the date and time on the calendar when you want to have a video-conferencing session take place – double-click on the space in the calendar for that date and time.
4. Enter a name for the video-conferencing session beside the title “Event” e.g. Event: Video-conference with all classes
5. Next to the title “Attendees” type in the Glow usernames of those with whom you will be video-conferencing (select the user from the prompt which then appears.
6. At the top of the screen click on “Skype meeting” then “add Skype meeting”– that will enter the necessary links into the body of the calendar entry at the foot of the screen (don’t edit or amend that)
7. Now click “SEND” at the top left of the screen – that sends an email to the participants whose Glow usernames you have entered into the Attendees box.
8. When it comes time to present the meeting (actually it can also be done at any time) participants click once on date in calendar – and click “Join”
9. Click on “Join Using Lync Web App”
10. Enter your name (or class name if it’s a class participating – it’s the name which will appear on screen for everyone else to see) then click “Join the Meeting”
11. First time you may need to click “Run” at the foot of the screen (it may remember that next time you use it). “Allow” any plugin as required
12. Click on the video camera icon to broadcast video (or leave off if you are simply watching a presenter).
13. Click on the microphone icon to control whether audio is broadcast or muted.

NB In the event that you or a previous user on that PC has used an installed desktop version of Lync you may need to force the use of the Lync Web App. Here’s the “fix” to do so (there is no simple button to do so):

1. Open a web browser window
2. Copy & paste the URL for joining the meeting that you received.  Do NOT press ENTER
3. Add the following to the URL: “?SL=1” (without the quote marks)
For example, if the URL to join the Lync meeting is:
https://meet.lync.com/glowscotland-glowmail/gw09wintermerry/2FJSJ85F
Change it to:
What to do if you are broadcasting to others who do not have a webcam
If a “viewing-only” user does not have a webcam connected then ensure a headphone or microphone is plugged into the audio socket otherwise Lync may not permit a user to view a meeting

3 thoughts on “Video-conferencing between classes with Skype or Lync via Glow

  1. Great post Malcolm! Just getting this set up for Stirling/Clacks schools and could not get the desktop Lync app to work – is this another place where GLOW credentials do not work?
    Phil

  2. Thanks Malcolm
    Never had to add the little SL extension myself.
    Phil
    Can you tell me where the credentials don’t work? Not something I am aware of
    Ian

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