Constitution for St Luke’s Parent Council.
1. Name of Parent Council
This is the constitution for St Luke’s High School, Barrhead Parent Council, hereinafter called the Parent Council.
The Council is established in accordance with the Scottish Schools (Parental Involvement) Act, hereinafter called the Act. Its functions are as described in the Act and are, in brief, to:
(a) Support school management to improve the quality of which the school provides, and develop to their fullest potential the personality, talents and mental and physical abilities of the pupils attending the school.
(b) To develop and engage in activities which support the education and welfare of pupils.
(c) Promote contact between the school, the Parent Forum, prospective parents and the community.
(d) Report on the Parent Council activities to the Parent Forum and report these to the Head Teacher and the Education Department
(e) Identify and represent the views of the Parent Forum to the Head Teacher and Education Department.
The Parent Council should be drawn from parents, carers and guardians of the pupils at the school. Any mention of a parental function will also be deemed to be inclusive of carers and guardians if they are the responsible person for the pupil at the school. Full membership of the council will be open to:
(a) Elected members of the parent forum
(b) Members co-opted by the current members of the council by a majority vote. One of the co-opted members must be a Church nominee from the local Diocese.
(c) The Parent Council will, where possible be made up of representation from each year group
(d) Membership of the Parent Council will be limited to a maximum of 20 members with a minimum of 5 members forming a quorum for council business.
(e) The number of parent members on the Parent Council must always be greater than co-opted members
(f) Co-opted members will be invited to serve for a period of 1 year after which time the Parent Council will review and consider requirements for co-opted membership.
(g) Any parents of a child at the school can volunteer to be a member of the Parent Council. In the event that the number of volunteers exceeds the number of places set out in the constitution, members will be selected by
• First trying to ensure that each year group is represented
• Secondly, by a ballot system as notified to the parent forum
(h) The Parent Council will be selected for a period of 3 years, after which they may put themselves forward for re-selection if they wish.
(i) Co-opted Church nominee will also have voting rights.
4. Honorary Officers
(a) Only a person who is a member of the school’s Parent Forum may chair the Parent Council
(b) The Chair, Vice Chair, Secretary and Treasurer will be elected at the inaugural General Meeting and when elected should hold office until the next Annual General Meeting.
(a) The Parent Council may appoint such special, standing committees or sub groups as it deems necessary and shall determine their terms of reference, powers, duration and composition. All proceedings of such committees and sub-groups shall be reported to the Parent Council.
6. Meetings of the Council
(a) The Parent Council will meet as frequently as may be found necessary and at any time at the request of the Chairperson.
(b) All meetings of the Parent Council are open to all members of the Parent Forum.
(c) The Head Teacher has both a right and a duty to attend Parent Council meetings or to be represented at a Parent Council meeting.
(d) The quorum will be 5 members, providing that the number of co-opted members does not exceed the number of members of the Parent Council.
(e) All issues arising at any meeting shall be decided by a simple majority of those present who are entitled to vote. The Chair will have a casting vote in the event of any tie.
(f) There will be an annual general meeting of the Parent Council held around the start of each new school year..
(g) Notice of all meetings must be made at least two weeks in advance of the meeting to all members and to the Parent Forum.
The following points will only come into effect if the Parent Council decides to raise funds should the existing separate PTA for St Luke’s cease to exist.
(a) The Treasurer will open a bank or building society account in the name of the Parent Council for all Parent Council funds. Withdrawals will require the signature of the Treasurer and one other Parent Council member.
(b) The Treasurer will keep an accurate record of all income and expenditure, and will provide a summary of this for each Parent Council meeting and a full account for the Annual Meeting.
(c) The auditor appointed at the previous Annual Meeting will audit the Parent Council accounts.
(d) The Parent Council may raise funds by any legal means, other than borrowing.
(e) The Parent Council shall be responsible for ensuring that all monies are used in accordance with the objectives of the Parent Council
(f) The Parent Council may only receive gifts that can be utilized for the objectives of the Parent Council as previously stated.
8. Review of Constitution
(a) The Parent Council may change its constitution after obtaining consent from members of the Parent Forum. Members of the Parent Forum will be sent a copy of any proposed amendment and given reasonable time to respond to the proposal.