Tag Archives: parent council meetings

Parent Council Minutes 10th December 2015

1. Welcome

Anne Forsyth welcomed everyone and Gillian Boyle proposed the Approval of the Minutes from Council Meeting on 29th October 2015. This was seconded by [                              ].

  1. Playground Developments
  1. Boyle advised that some initial plans had just arrived but were yet to be fully reviewed. It was emphasised these were simply to provide food for thought in order to establish what the priorities should be.

Discussion ensued re the purpose of the space and how best it should be utilised. C. Jamieson said there was no significant issue in terms of water lying in the area and that there were a range of ideas to be looked at in terms of what could be put in the area. Suggestions include a Muga, open learning space, tangle tree, rubber surfaced covered area, etc and ideally space for the whole school to assemble. Costs will vary significantly depending on what is chosen but to deliver a whole project similar to that described could cost £80 – 100, 000 (ex VAT).

  1. Houston asked whether given the weather it was wise to build on the hill area which could become very muddy and slippery. C Jamieson advised that these were initial thoughts and the priorities were still to be agreed. He explained that it was likely that the development would take a phased approach as it was also dependent on adequate fundraising.
  2. Stewart said that maximising the space should be a priority especially in terms of PE. C Jamieson advised that if there was to be an area for all school children to be able to access for play, consideration would have to be given re the flow of children out to the grass area and that this would need supervision. J Devlin confirmed that children are taken outside for PE when the weather permits but the grass does take time to dry out.
  3. Forsyth raised that there was a need to consider both short term and long term plans for the area. It was agreed that the sub group for playground developments would look at how best to prioritise the options and would perhaps canvas opinion from parents. C.McLaughlin felt that priority should be given to prioritising facilities that were currently unavailable such as the proposed amphitheatre.
  4. Houston asked what the plans were to raise the funding required and how long it was expected to take. C Jamieson advised that during a previous fund raising venture a few years ago for the charity LEPRA, fundraising had raised £7,000 in one day, the highest to date, and that the PSA had around £10,000 funds – although much of that is already committed.

G Boyle raised that it was likely that there would be grants available but it was important to understand what the planned approach was as this would influence what grants could be applied for.

  1. Devenney asked why parents should be funding this when there is an alleged £980m Scottish Government under-spend which should be available to all.

C Jamieson advised that a bid had been submitted to Whitelees but that all fundraising avenues had to be explored. A Forsyth advised that ERC would be asked if there was any under-spend funding available.

G Boyle noted that accessibility was important and may also help leverage funding. C Houston suggested contact was made with Grounds for Learning who have innovative ideas for outdoor spaces. D Heraghty felt the approach should be to clarify priorities, cost those priorities and then plan their delivery. J Stewart raised concern re the raised step in the Junior playground being a health and safety risk with one accident already. C.Jamieson noted that there had only been one incident and at this time it would not be planned to change the step though incidents will of course be monitored.

  1. Boyle noted that an application had been submitted to Tesco for a grant to build a trim trail in the Junior department playground.

C Houston asked for clarification re how the development was to be taken forwards. G Boyle confirmed that a sub group consisting of herself, J Harkins and 2 others from the PSA would be leading on this. C Houston agreed to assist the group.

  1. Year of Mercy
  1. Jamieson advised that the Year of Mercy had been launched in the school and that SCIAF had invited the school to formulate a plan for parents, the parish and the school. Mrs Baker er has created a calendar of events and there are many Catholic Education Week activities on offer. The school celebrated the Year of Mercy with a procession and a visit to the Cathedral.
  2. Forsyth volunteered to be involved in progressing plans for the year. G Devenney asked how often a school priest comes in to offer confession. C. Jamieson confirmed that the priest did come in to offer confession to those preparing for sacraments but acknowledged that it was less often than in previous years.

J Devlin underlined the need for both parents and school to put an emphasis on confession, as did J Stewart who suggested that during the Year of Mercy, year groups could be taken to the all day confession .

C Jamieson agreed to consider this and said he would feedback to Mrs Baker. However the logistics of 400 children and very busy priests were challenging.

  1. St Ninians Cluster
  1. Jamieson advised that at the end of February there would be a visit from the East Renfrewshire Education Thematic Review regarding transitions from age 3 to age 18. It will take over 3 weeks to complete, it is likely that PC and PSA chairs will be involved and he will report back on it.
  1. Achievements and Successes

Positive feedback was given on the following areas:

  • The successful trip to Locherbie Manor – J Devlin highlighted that on every trip the children are praised for their behaviour and manners and they are a credit to both the school and the parents.
  • The increase in the use of twitter was well received
  • The new format information evening, though further options are to be explored to improve attendance
  • The cooking classes have been well received
  • The Christmas fete was recognised as a success
  • 8. Headteacher’s Report
  • Advent and nativity planning underway
  • Parties and the P7 disco are being planned pre Christmas
  • Glenwood nursery will be utilising the Junior department for their nativity
  • The kitchens in the Junior department are being renovated and will take 12 weeks and be ready in Spring 2016, along with a new street area.
  • The Choir has had a busy and successful few months
  • St Mirin won the house trophy


  • G Boyle raised that PE appears to take a back seat while Christmas rehearsals are underway
  • C Jamieson agreed but said if the weather allowed they did try and get outside
  • M. Cumming said that when weather was bad the children often did fitness in the classroom using the white board.
  • P McCann advised that netball and basketball do still take place even when the weather is poor.
  • C Houston raised that the school should provide 2 hours of quality indoor PE each week and that it should be monitored how often they are missing this.
  • Both C Jamieson and G Boyle agreed that monitoring was a good idea.
  • J Stewart mentioned that given the above, perhaps a sheltered PE area should be prioritised in the play ground development plans
  • Next meeting – 28th January 2016



  1. Jamieson, G. Devenney, Gillian Boyle, Anne Forsyth, Jacqueline Stewart, Callum Houston, Denis Heraghty, Jo Heraghty, Christine McCudden, Joe McLachlan, Chris McLaughlin,


Michael Harvey, Mary Moore, Marie-Claire Darroch, Michelle Hynes Fiona Bryant, Pauline Hessett, John-Paul Sheridan, Ishrat Bashir, Afzal Shaikh, Clare Bowes



Parent Council AGM reminder-7pm Thursday 11 September 2014

All parents and carers are welcome to join the Parent Council. We represent the views of parents and carers at the school on all issues that affect our childrens’ experience. Please note the AGM is the only opportunity to join the group each year. Attendance in person is necessary under our constitution to join. Parents are however welcome to attend any other meeting as a non-member.

If there are too many potential members to ensure an effective and manageable group, a ballot will be held by Mr Jamieson. This will allow for an appropriate balance of experience and interests in the school.

If you have any queries, please contact us through olm-parentcouncil@hotmail.com or on our Facebook page (Our Lady of the Missions Primary School Parent Council) or contact Anne on 07952 251303.

Parent Council Minutes January 2014

Our Lady of the Missions Parent Council

Minutes of Meeting

30th January 2014


Gillian Boyle, Anne Forsyth, Michelle Hynes, Charlie Jamieson, Mary Moore, Gerry Devenney, Marie-Claire Darroch, Brendan Docherty, Jackie Devlin, Mary O’Reilly, Lesley Garety, Callum Houston, Karen Kelly, Gary Bhatti, Joe McLachlan, Peter Hesset, Christine McCudden, Clare Bowes, Josephine McGrotty, Nadia Salim, Cllr Waters, Cllr Fletcher, Cllr Montague, Cllr Robertson, Cllr McAskill, Cllr Wallace


A. Hussain, J. Taggart, A. Friel, P. Rogers, R. Spooner, C. James, M. McBryde, J. Heraghty

 Approval of the Minutes for the December PC Meeting

Proposed- G. Boyle

Seconded- G. Bhatti

Update on Transition

C. Jamieson had received updates from F. Morrison and H. DeLombardi, stating that the tender was due back on 7th February and that the contract would be issued by late February/ early March, allowing time for the job to be finished by August.

C. Jamieson had had a walk around the Robslee building with a view to assessing what furniture and fittings would be required as most current furniture etc is being removed. He noted that eight classes would be available in the new building, five on the ground floor and three on the upper floor. There is also an assembly hall and stage, a cafeteria, two support-for-learning bases and some offices. There are also some large classrooms and a computer suite. He indicated that one hut may be retained.

Following extensive discussion by staff in the school, it is proposed that P4 and P5 pupils will be accommodated in the new building. It was felt best not to move P1-3 into the new building because thirteen classrooms would be required to accommodate P1-3, with five P1 classes next session.

It is anticipated that there will be regular movement between the two buildings, such as for IT and gym. This is particularly true for the P7 pupils in view of their responsibilities as mentors and wet-play / lunch monitors.  It is hoped that the P 5- 7 pupils will benefit from increased computer time following the transition.

C. Jamieson added that there are some smaller spaces in the new building that will prove useful too.

C. McCudden asked about the current P6 and P7 classrooms and whether there would now be no double bases. C. Jamieson replied that one partitioned room had been sound-proofed and would continue to be used but that the other two partitioned rooms would be used as bases.

C. Jamieson suggested that House assemblies might be a way of bringing together children who are in different buildings. It is also hoped that children will be able to move between playgrounds at break times. He also said that there would be clerical, janitorial and catering staff in both buildings.

M-C. Darroch asked whether the gym hall in the new building is smaller and whether it would continue to be used by Glenwood. C. Jamieson replied that Glenwood would continue to use the gym hall. He added that having the extra gym space would enable pupils to have two indoor PE sessions per week and only one outdoors.

Continue reading Parent Council Minutes January 2014

Parent Council meeting- December minutes




Minutes for the OLM Parent Council Meeting – 12th December 2013


Gillian Boyle, Anne Forsyth, Michelle Hynes, Judy Taggart, Catriona James,  Veronica Dowling, Charlie Jamieson, Mary Moore, Gerry Devenney, Marie-Claire Darroch, Roger Spooner, Brendan Docherty, Jackie Devlin, Mary O’Reilly, Lesley Garety, Maureen McAlpine, Callum Houston, Karen Kelly, Gary Bhatti, Amir Hussain, Angela Friel, Cllr Mary Montague, Cllr Ralph Robertson


Cllr Fletcher, Cllr Wallace, Cllr McAskill, Cllr Waters, P. Hessett, C. McCudden, J. McLachlan

 Approval of the Minutes for the November PC Meeting

Proposed- G. Boyle

Seconded- J. Devlin

A. Hussain noted that his apologies for the November meeting had been omitted.

Update on Traffic Sub-group

B. Docherty spoke about the success of Road Safety week. St Ninian’s pupils had helped take the children on safety walks, a pedestrian crossing had been set up in the gym hall and the pupils took part in a competition to design a sign, details of which are on the school website. G. Brown will provide the money to make and install the winning sign. A parking guide, written by the junior Road Safety Officers, was also issued to parents. This is also available to view on the website.

C. Jamieson added that Cllr Montague had made inquiries about some of the traffic issues around the school but had not heard anything back. C. Jamieson had also discussed with the Clerk of Works about making some improvements but will have to approach D. Leask for funding. This work will include some tree trimming, the reprinting of old signs and the painting of new ones. The work agreed by G. Brown will likewise require funding from D. Leask.

A. Friel asked whether the changes already in place had made a noticeable difference at the drop off area. C. Jamieson replied that there had been no recent complaints on the matter.

L. Garety said that she had witnessed the situation where cars lingering in the drop off zone were preventing the buses from parking and G. Bhatti noted that people were continuing to park despite the new signs.

M. McAlpine asked whether it might be worth putting leaflets on those cars that park in the drop off area. C. Jamieson replied that perhaps the pupils could design something to be used in that manner. B. Docherty added that this had been considered before but that it was not done in view of the risk of damaging cars.

M. Moore said that because of the congestion, it was difficult not to double park, even when just dropping off children in the morning.

C. Jamieson explained that some spaces in the drop off area have been reserved for staff parking and that perhaps parents were copying this. He suggested it might be worth putting signs up to show which spaces were for staff parking. J. Taggart added that the spaces beside the staff spaces might be painted with yellow hatches rather than leaving them to look like they are spaces to be parked in.

G. Bhatti drew attention to the problem of dropping off children at a point where there is no gap to allow them to get onto the pavement. He said that in that case, parents are likely to get out of their cars to take their children to a gateway.

R. Spooner, having commended the older pupils who had been helping at the nativity plays, wondered if those older pupils could also be sent out to discourage drivers from parking where they shouldn’t, especially at busy school events. C. Jamieson said that the Junior Road Safety Officers could do that, if they were accompanied by staff.

M. McAlpine referred to the parking issues in Berryhill Drive, with cars parking on both sides of the road.

A. Friel noted that neither of the two Woodfarm car parks is very busy in the morning.

L. Garety said that there was unusual congestion on the days of the nativity plays, heightened when such events coincided with Woodfarm’s early end. J. Taggart wondered whether a text could be send to remind parents of potential problems on unusually busy days.

M. O’Reilly mentioned the problem of cars waiting around the school areas and leaving their engines running. R. Spooner added that it was illegal to do so. G. Bhatti said that this could be a risk for children playing in the cages.

Continue reading Parent Council meeting- December minutes