Administration Apprenticeship
There is a fantastic apprenticeship opportunity at Optimal FM in Hillington. Details are listed below.
OPTIMAL FM LTD is a family run Commercial Cleaning and Facilities Maintenance company which operates in locations throughout the UK.
Seeking a full time Administrator to join our team at our office in Hillington, to assist in the daily admin tasks within the purchase ledger team.
What will I learn?
Duties & Experience will include:
● Accept invoices, credit notes and statements from suppliers
● Uploading invoices and credit notes to Xero accounting software, making sure they are coded correctly
● Preparing and cross checking invoices against supplier monthly statements
● Sending invoices to various departments for approval
● Communicate with relevant suppliers to process invoicing and payment queries
● Dealing with internal and external queries by phone and email
● Negotiate and establish payment terms with suppliers and ensure account balances are paid on time
● Sending remits for payments to suppliers
● Reconciling transactions, correcting any discrepancies
● Creating, updating and editing various Accounts Payable spreadsheets
What qualification or qualities are required?
Must have a minimum of National 5 in Maths, good Business Administration skills.
Previous experience in a similar role is desirable, with basic admin knowledge. Previous experience of using XERO accounting software is desirable.
