What we do with your information

The following statement appears on the data-check form we send home every session for checking, completion and return. It explains what we do with the information you supply to us through the data-check forms or by other means. It is vital to the smooth running of the school that we have accurate, up-to-date information so please notify us as soon as possible with any changes.

The information you supply on this form will be used by East Renfrewshire Council as pupil administrative information. We will use your information to verify your identity where required, contact you by post, email or telephone and to maintain our records. The council will use this information because we need to do so to perform a task carried out in the public interest. The information will be shared with SEEMiS, CRB, ParentPay, the Diocese of Paisley (in Roman Catholic schools), Scottish Government including their Analytical Services, Education Scotland, Glow (Scotland’s national education network), SQA, 2Cqr, BAM FM (Carlibar Primary, Barrhead, Mearns Castle, Williamwood, Woodfarm High Schools), Bellrock FM (Mearns Primary and St Ninian’s High), Skills Development Scotland, Scholar (Heriot Watt University) and East Renfrewshire Culture and Leisure Trust to provide this service and to protect public funds by preventing fraud. If you do not provide us with the information we have asked for then we will not be able to provide this service to you. We also need to process more sensitive personal information about you for reasons of substantial public interest as set out in the Data Protection Act 2018. It is necessary for us to process it to carry out key functions as outlined in law. If you do not have access to a computer and wish a paper copy please let us know by contacting your child’s school. If you have provided anyone else’s details on this form, please make sure that you have told them that you have given their information to East Renfrewshire Council.  We will only use this information in the event of an emergency. If you or they want any more information on how we will be using and handling this information, visit our web site at www.eastrenfrewshire.gov.uk/privacy.



  1. ERC Education Privacy Notice.pdf