Woodlands Primary School

Parent Council Constitution

September 2010

Parent Council Meetings:

• The council will meet at least once in every school term.
• In the event of a vote, each parent member present at the meeting will be given one vote; in the event of a tie the chair will have the casting vote.
• An additional meeting may be scheduled at the request of any 2 Parent Council members, with a minimum of 1 weeks notice.
• In the unlikely event that a member of the council acts in a way that undermines the objectives of the council then their membership may be terminated if agreed by the majority. This would then be confirmed in writing.
• Minutes will be taken at all meetings and will be available to all parents and teachers within Woodlands Primary.
• Meetings are open to the public except on occasions where it considers confidentiality is required, in this case only council members and the head teacher or their representative may attend.

 

Future Changes:

• Any change to the constitution will be presented to the parent forum for consideration, response and consent.

• Should the Parent Council cease to exist, all remaining funds will be passed to Woodlands Primary School.

 

The objectives of our Parent Council are to:

• Work in partnership with the school to create a welcoming school where all parents and pupils feel included.
• Promote partnership between the school, all its pupils and all its parents.
• To develop and participate in activities which support the education and welfare of the pupils.

• To identify and represent the views of all parents on the education provided by the school and any other matters affecting the education and welfare of the pupils.

 

Parent Council Members:

• The council will be made up of a minimum of 3 and a maximum of 14 current parents.
• Each parent will be selected for a period of 1 year; however they may put themselves forward for re-selection if desired.
• Any parent of a child within the school can volunteer to be a member of the Parent Council.

• In the event that the number of volunteers exceeds the maximum number set out in the constitution (14), members will be selected using a random ballot.

• Any parent not selected will be given the opportunity to participate in any sub-groups set up by the council.

• The Parent Council may co-op up to 1 voluntary member to assist and support them in their chosen tasks. They will also serve for a period of 1 year and may be re-selected if they wish or if the need arises.

 

Roles within the parent council:

• The chair, secretary and treasurer will be agreed by the Parent Council and re-elected every 2 years.

• The treasurer will open a bank/building society account in the name of the Parent Council for all council funds.
• 2 signatures will be required for all withdrawals.
• The treasurer will keep an accurate account of all income and expenditure.
• A summary will be given at each meeting and a full report at the annual meeting.
• Accounts will be audited by the designated person.

• The Parent Council are responsible for ensuring that all monies are used in line with the council’s objectives.

Actions of the Council:

• The Parent Council is accountable to the Parent Forum and will provide a yearly report on its activities on behalf of all parents.
• A special meeting to discuss issues within the council’s remit will be arranged in any case where it is requested by 25% of the Parent Forum. In this event all members of the forum will be given prior notification of matters to be discussed and a minimum 2 weeks notice.
• There will be an Annual Meeting in September of each year. Each member of the Parent Forum will be given a minimum of 2 weeks notice of this meeting.
• This meeting must include a report on the work of the Council, selection of future members, discussion of any issues raised by the Parent Forum and approval of the accounts/appointment of future auditor.