University of Edinburgh’s website states: ‘Noteable is integrated with Learn to allow for a central launch point into a pre-set environment without the need for a separate login.’ Are you able to explain what Learn’ is?

LEARN refers to the University of Edinburgh’s specific online learning environment, and in the case of schools the word ‘Learn’ would be replaced with ‘GLOW’ as the equivalent. As these are the University of Edinburgh’s specific websites, information about Noteable will be specific to their use case. Further information on Noteable for schools can be found on our YouTube playlist and website.

• • YouTube playlist for GLOW users: https://www.youtube.com/watch?v=pOTSq1u5iDM&list=PLiZOGQnWD_N6VG0rQF2m_846wfAavtsKE
  • Noteable service website FAQs: https://noteable.edina.ac.uk/faq/

LA QUESTION:
Noteable – Cookie Policy (edina.ac.uk) – are you able to clarify the third parties you rely on to sub-contract the processing if this includes personal data

• • Noteable uses New Relic and Google Tag manager for gathering performance and traffic metrics. All data is obfuscated for New Relic and used only for performance metric purposes. Google Tag manager is used on the service launch page and there is no personal data that is fed or added to Google Tag manager.

LA QUESTION:
Will personal data be included on any assignments? E.g. teacher name, signature and pupils name, class, schools?

• Data securely authenticated by Noteable using the SAML2 authentication protocol used with the GLOW system will possibly include student names to track assignments and school name identification on the launch page and for assignment management.

LA QUESTION:
What departmental controls or controls by University of Edinburgh etc. will be put in place to protect personal data? E.g. ‘Student Guide to using Noteable for Assignments’

• Personal data is protected and managed by the Noteable service data retention policy: https://noteable.edina.ac.uk/data-retention/
• Backups of data on the Noteable service are outlined in the policy which includes further information on the virtual machines which run the infrastructure of the service.
• Personal data is obfuscated in all possible instances and solely used for authentication purposes to access the service and a user’s saved environment and files.

LA QUESTION:
What do teachers have access to?

• Teachers have access to a user-specific instance of Noteable, including computational notebook files and environments they have created and saved previously, including options to choose computational notebook types with Python and R-based notebooks. Teachers have assignment features enabled when they authenticate into Noteable through GLOW, and can create assignments for their class using the Formgrader tab on the Noteable service dashboard. Teachers have access to the Formgrader feature for releasing assignments to their classes from Noteable as well, which will release an assignment file from the source in the teacher’s user space for students in their class to fetch in the Assignments tab of Noteable.

LA QUESTION:
Do you rely on any sub-processors? The storing of data outside the UK would have to be a yes as University of Edinburgh is a Data Processor. We need to understand if anyone else is ?

• No personal data that Noteable may use is stored outside of Scotland and the United Kingdom. All data is stored on University of Edinburgh hardware.