Salary -£16,442 per annum
Main Duties
Undertake the processing for the accounts payable function, including:
- Ensuring timely and accurate processing of purchase orders and invoices
- Receipting and matching of invoices
- Scanning/filing of invoices and other Accounts Payable documentation
- Reviewing the controls in place for monitoring and authorising purchase orders,
- Ensuring invoices are paid timeously and within Scottish Government deadlines to meet the 10 day payment performance
- Handling of invoice enquiries
- Analysis and recoding of purchases through Government Procurement Card
(GPC)
- Maintaining accurate information on Invoice Register
- Producing monthly reports from Invoice Register.
- Undertaking reconciliations between invoice register and data within SEAS (Scottish Government Accounting System).
- Approving Purchase Orders up to a value of £5,000
- Working to timetables and agreed service levels as set for the team.
- Providing administrative support for other members of the Finance team as
required.
This vacancy contributes towards the Scottish Government National Outcome “Our
public services are high quality, continually improving, efficient and
responsive to local people’s needs”. For information on Scottish Government
National Outcomes visit http://www.scotland.gov.uk/About/scotPerforms/outcomes
Competencies and Experience Required:
Self Management – you will have strong organisational skills and be able to prioritise your work in a changing environment. You will also be aware of your own strengths and take personal responsibility for your own work.
Teamworking – The accounts payable team consists of 5 members of staff and you will work closely with your colleagues to ensure all tasks are completed within required timescales. It will be essential to build up networks and strong working relationships across Transport Scotland and the wider Scottish Government Finance community.
Information Management and Communications – you will be able to utilise sources of information and make use of latest available technology to assist in the storage, retrieval and presentation of information. You will have an understanding of budgeting and financial systems and be able to monitor and record expenditure and provide accurate information, using relevant base data, as and when required
Essential Criteria
- You should possess good IT Skills, particularly Microsoft Word, Excel and
electronic filing systems
- You will be able to organise and prioritise your own work
Desirable Criteria
- You will have a general understanding of using electronic finance and budgeting systems, and electronic ordering systems.
- Flexible to adapt priorities to meet changing demands
- Ability to build strong working relationships within finance and across the business
Information about the branch/unit/team
Information about the Agency: Transport Scotland was established in January 2006
as an executive agency of the Scottish Government. We are responsible, on behalf
of Scottish Ministers, for overseeing the operation and maintenance of the
railway and trunk road networks throughout Scotland and for running the national
concessionary travel schemes. The Rail Directorate works closely with Network
Rail who own and operate the rail infrastructure and First Scotrail who provide
passenger services under franchise. There are two roads directorates looking
after maintenance of the current trunk road network and major infrastructure
projects respectively.
The finance function, under the management of the Director of Finance has the
remit to provide quality information to all areas of the business. The Finance
team is located on the 9th floor of Buchanan House in Glasgow.
For further information on this vacancy, please contact Sharon Gallacher on 0141 272 7555.
