Category Archives: 20#20 Strategy

Glow usage in Stirling and Clacks exceeds 100,000 sessions!

Glow usage in Stirling & Clackmannanshire establishments exceeded 100,000 sessions in January 2016!

Over the last year, the number of  monthly Glow sessions has increased by more than 4000%

In January 2016,  Glow was accessed nearly 3700 times every day!

In 16 months since September 2014, when the 20#20 Strategy Group identified the central critical role of Glow, the number of active Glow users has increased from less than 100 to almost 4000

Glow Usage

Share Your Learning…with Scotland!

There are now many schools in Stirling & Clacks using the Glow Blogs webspace to host their school websites.  There are also many classes blogging about their learning activities.

#ShareOurLearning is a place where class blogs across Scotland can share what they are learning.

Class Bloggers can choose which of their posts to share.  By simply categorising or tagging you posts with shareourlearning and registering here, any posts you categorise or tag will show up on the national site.

How to Join In

  1. You need a publicly accessible blog.
  2. You decide to use either a category or tag on your blog.
  3. Make a post you want to share or find an old one. Add the category or tag. For example  shareourlearning
  4. Once your post is published click on this link, go to the national site and fill in the form on this page: Share Out Learning
  5. Your posts that are tagged (or categorised) will be automatically added to the #ShareOurLearning site.

Final email migration

All remaining Education accounts will be moved over to corporate Office 365 during the week beginning 1st February. All content including contacts, calendar and email will be moved at the same time.

This applies to HTs, DHTs, Admin staff, Technicians, School addresses etc,  it does NOT apply to teaching staff.  They have now moved full-time into the Glow environment.

Once this move has taken place, you will no longer be able to use Groupwise to access your email.  Instead you will be using the Outlook 2013 desktop application.  Look for the shortcut on your desktop,


The program can also be found by going into your PC Start menu, then finding Microsoft Office 2013, Outlook 2013.
Your email address and password will not change, and you should use your existing details when you log into Outlook 2013.

This move has been planned for the w/b 1st Feb because it falls before the inservice/holiday week.

You can find help pages provided here:

and also pages provided by the Office 365 team:

Once you have successfully logged into your account through Outlook 2013, you will be able to do everything you could previously do with Groupwise, plus a lot more:

  • Adding your glow account to Outlook 2013 to access them both in the same place,
  • Sharing calendars and sharing contacts between your (and others) accounts.

Glow Blog Website Christmas Roundup

Education Scotland Learning Blog

National #ShareOurLearning Blog

This blog collects learning automatically sent in by class blogs from around Scotland.

Scranalogue – The SCRAN Culture Heritage Learning Blog

STEM Central


Stirling & Clacks networking & resource sharing Blogs


Stirling & Clacks School Websites


Stirling Blogs Home:

Clacks Blogs Home:

Scotland Blogs Home:



Looking for useful resources and examples of good practice?

Go to to vote on the best edublogs of 2015…

…but also consider that all of these blogs have been nominated for being the best in each category.  So it makes sense to visit the blogs and see what help, resources or examples of good practice can be found in each.

The blogs/sites are categorised, so click on a link and see where it takes you…


  1. Best new blog
  2. Best group blog
  3. Best class blog
  4. Best student blog
  5. Best ed tech / resource sharing blog
  6. Best teacher blog
  7. Best library / librarian blog
  8. Best administrator blog
  9. Most influential blog post of the year
  10. Best individual tweeter
  11. Best individual blog

Best New Blog

Best Group Blog

Best Class Blog

Best Student Blog

Best Ed Tech / Resource Sharing

Best Teacher Blog

Best Library Blog

Best Administrator Blog

Most Influential Blog Post

Best Individual Tweeter

Best Individual Blog

HTs, SROs, & School Email Addresses

In discussion with colleagues in ICT and across other services, we recognise that there is a need to maintain links to the centre and a corporate identity for our schools/establishments. It is also critically important that we do not confuse, or cause unnecessary workload during this transition.

For these reasons, certain specific school accounts will continue to exist as part of the centre/corporate email service.  As the corporate accounts are migrated from Groupwise to Office 365 (corporate), these few accounts will also move across, providing an email service using the address.

What this means:
1. All the existing email addresses for schools (e.g., etc) will continue to exist and there will be no need for these to be removed from contact lists or the council website information.
2. All head of establishment addresses will also continue to exist.
3. Some other specified accounts (eg Secondary SROs and Primary Admins) will also continue to exist
4. All of the above postholders will additionally have a full Glow account with a corresponding address and a full Office 365 experience
5. All other school/establishment staff will ‘only’ have a full Glow account with a corresponding address and a full Office 365 experience

– Lynne Alexander ( holds/maintains a list of these contact email addresses on behalf of education and other services. It is important that these addresses remain valid and contactable during the coming months.

For those establishments who have created a “our address is changing” rule already for their school address, can you please remove it as soon as possible to avoid any confusion by centre staff, partners and the public?
You can continue to use a forwarding rule so that you gather all email in the one place for convenience.

– Please expect centre staff to continue to use and share your school and head of establishment addresses.
– This will reduce workload and stress.

For the purpose of clarity:
The GroupWise email system is being replaced across all services. All services will be moved into an Office 365 environment over a period of months and will all be using Outlook for email. Education establishments are moving first, and are moving into a specifically educational Office 365 (which forms part of the much greater Glow offering).
–>All establishment staff do need to move into Glow Office 365 for their email as explained previously and I would encourage you to ensure that all staff feel confident to move into Glow O365.

Please get in touch if you require any clarification , or if I can offer any support to you or your teams. Contact me at

iPad app wheels & posters

Be sure to open/download these links on an iPad – every poster has ‘clickable links’ for each app…

The Original!!! Blooms/SAMR. With ‘live’ embedded links!

iPad Apps for Learners with Dyslexia/Reading and Writing Difficulties

iPad Apps for Complex Communication Support Needs:Augmentative and Alternative Communication (AAC)

Apps for Students with Autism Spectrum Disorders

Bloom’s Taxonomy (Teach with your iPad)


Moving beyond iPads – Android App Wheel!!!

For those establishments who can see open-source community (and pricing) benefits of Android, it may seem a little harder to find help/support for Android devices.  Fear not!  Stirling & Clackmannanshire are ‘device agnostic’ in our approach.  We aim to support all devices that support learning & teaching.

More Android (and Windows) posts to follow….

In the meantime, click here, for an ‘Android app wheel’ poster PDF for Learners with Dyslexia / Reading and Writing Difficulties.


As with the other app wheels, it is best to download/open it on the Android device itself, as all of the images on the PDF are ‘clickable links’.

The credit for this particular wheel again, goes to our colleagues in Call Scotland.  Se more here:

Report on the outcomes of the Secondary GLOW Lead Meeting 8th September 2015

1. 20#20 Strategy Overview

The principles of the 20#20 strategy were highlighted and re-affirmed;  Education Service’s commitment to the five National Objectives for the development of ICT in education are:

  • To change the culture of the use of ICT
  • To improve confidence in the use of ICT for learners, teachers, school leaders and parents
  • To promote new behaviours for teaching
  • To deepen parental engagement
  • To strengthen position on hardware and associated infrastructure

In order to achieve the above, the need to ‘go mobile’ and move into ‘the cloud’ is crucial:

  • The various solutions offered by the Glow environment were seen to provide the fundamental architecture for an online education cloud solution for Stirling & Clacks schools that is robust and safe.
  • There was recognition that the OneDrive product had matured sufficiently to offer import and export options from other educational software and mobile apps.
  • There was recognition that Groupwise was becoming increasingly limiting as a modern communication tool, and that the virtually unlimited scope of the Glow Outlook email offered significant benefits for learners and educators.

Planned migration from Groupwise to Glow Email

The consensus view was that such a migration was long overdue. An early migration was therefore greatly welcomed. Stirling High School and St. Modans High School expressed a desire to move as early as possible.

2. Migration issues and challenges

Glow Account Usernames

Naming conventions – still to decide

  • to be agreed sooner than later – before October holidays.
  • simplest approach may be the most successful, building on Clacks experience.
  • Input to be sought from the Glow national team and from RM.

Data Protection and Improving email practice

There is a need, and an opportunity, to address some existing email practices which do not meet with data protection guidelines, eg the direct sharing of personal sensitive data within email content. The consequences of data leakage from such practices put user, authority and young people at risk.

  • There is an opportunity to enforce new practices that meet data protection guidelines, eg putting personal sensitive data into SEEMiS and emailing to alert that such data now exists.
  • There is an opportunity to emphasise the DP role and responsibilities of establishments and users.

Distribution Lists, Staff Groups, Pupil Groups

Concern was raised about the management of groups of users in the new email system and the need for creation of address books/distribution lists for pupils/staff etc at all levels.

  • Current situation within Groupwise webmail is very limited distribution options, and there are no pupils within Groupwise.
  • There is currently the functionality to produce lists and groups within the O365 environment, both as distribution lists and as group users.
  • Need to clarify the scope and lifespan of O365 distribution lists. Information to be sought from the O365 tenacy product owner at Scottish Government.
  • Need for training for school admins on how to setup groups and lists
  • *discussion around Gavin Hunter (Lornshill) providing training on this.


Groupwise calendars, and group appointments are extensively used in the ‘centre’ but not widely used within schools and nurseries.

  • There was optimism that the calendar options within Outlook O365 will offer scope for team, staff and school calendars.
  • The ability to make a meeting appointment, an “online meeting” and use video-conferencing tools (Lync/Skype/Glow Meet) instead offers significant scope for improving network meeting attendance, developing professional learning communities, and improved communication links with the centre.
  • Need for to advertise, promote and support the use of online meetings
  • Need to setup distribution groups for intra/inter-authority subject networks
  • Need to provide a tech spec sheet for hardware to access online video meetings

Existing Contacts

There was some discussion about existing contacts (outwith the organisation) and how they can be notified of change of email etc

  • Need for a period of redirection or forwarding, after the migration
  • Options may include a closed mailbox rule, with a return message alerting any senders of the new address and failure of the initial message.

Pupil Email and Pupil Usernames

There was discussion about the most appropriate time to issue pupils with their own email addresses.

  • priority has to be to get all staff migrated, and staff confidence using Outlook O365
  • each establishment to be decide when is the right time for their pupils
  • There was discussion about the format of pupil usernames, especially within the context of finding pupils in yeargroups/classes.
  • similar to staff, but taking advantage of existing data; suggest possible use of an ST prefix followed by Glow year number, then surname and first name, eg ST15smithjohn, where 15 indicates a current Primary 1 pupil (2015 being the year of entry to school and Glow), 14 =P2, 13=P3, 12=P4, 11=P5, 10=P6, 09=P7, 08=S1, 07=S2, 06=S3, 05=S4, 04=S5, 03=S6 * Use of existing
  • Accept the original numbering of “smithjohn3” if already provisioned.
  • Clearly retrospective modifications would have to be applied to all secondary pupil usernames, but would have the benefit of needing minimal modification of primary pupil names and also provides a consistent naming convention for future years.
  • Input to be sought from the Glow national team and from RM.
  • Need for training for school admins to be aware of the convention and how to modify individual usernames post-migration
  • Consider the possibility of developing/amending network logins to replicate Glow username conventions.

Glow Admin Support

  • need to ensure centre admin to support the Stirling Email Migration – propose the use of as a central point of communication for the Stirling Email migration.
  • need to ensure joined up thinking with Clacks Glow Email > propose the use of as a central point of communication for Clacks staff? Or as a single address at ?
  • need to ensure centre admin has full access to SEEMiS in Clacks and Stirling, and full GLOW admin rights across Clacks and Stirling

Technical and hardware issues

Browser setup in schools is the most likely source of poor user experience

  • need to ensure that all establishments are able to use Chrome or Firefox as the default browser.

New Users and Temporary Users

  • Need to consider how new (permanent) users will be managed within establishments – SEEMiS work record, network login and GLOW username, email address etc
  • Need to consider how supply and temp staff are given SEEMiS work records, network login and GLOW username, email address etc

Proxy access to diary and emails

Need to consider best method for replacing proxy access to Groupwise accounts. eg for school admins, secretaries etc sending email on behalf of, or checking and sending school email

  • Cluster Based Approach to rollout
  • Need to consider rollout order of email migration
  • Consider all secondaries first, followed by cluster sessions for primarys and early years
  • Consider piloting in Stirling HS and St Modan’s as both are very keen to move quickly