O365 Sites to Store e-Portfolio Links

Teachers will need to find the e-portfolios of pupils under their care.  Pupils may need to find them for peer support and feedback.

One of the ways to gather and share links is to use a Links webpart on an O365 site.

Schools and classes will vary in how they organise their SharePoint site:

  •  A class may already have a share point site to which a list can be added.
  • A subsite especially for a school or classes e-portfolios may be set up.

In any case pupils will need permission to add Links to the webpart.

Permission can be granted to the site or to the webpart itself. (It maybe you already have a site where pupils have contributor permissions. In this case you can either add a links webpart to the site or create a subsite with the same permissions as its parents.

 

This document will cover creating a subsite and then adding a Links webpart.

Creating a Subsite

All members of staff can create a subsite in an O365 school site.

If the site in inherits permissions:

  • If the site inherits permission from the main school site staff will be able to create content. Pupils will only be able to view content. You will need to set permissions on the webpart
  • If the sites inherits permissions from a site where students can create content pupils will be able to add links with out changing anything else.

Alternatively you can give the site custom permissions.

Creating the site:

On the parent site click the setting cog in the toolbar and choose site content:

site-contents

 

This will take you to the Site Content page. Scroll down to the subsites list and click New Subsite:

new-subsite

 

Set Up the site on the next page, first:

setup-site-1

 

 

You then need to choose to either inherent permissions or not.

permissions

If you are using the same permissions then just click Create to create your site.

 

Unique permissions

The simplest way to give unique permissions is to allow all pupils from your school  to edit the site. To do this you can use a special code.

Click Use unique permissions and then Create to create the site. This will take you to the  ‘Set Up Groups for this Site’ page.

 

You want to edit the Members of this Site

Members can contribute content to the Web site.

You will want to add teaching, non-teaching staff and pupils from your school to this group.

You need the schools seed code, you can easily copy this from the url of the page you are on it is the number after the /sites/ section of the url, eg:

https://glowscotland.sharepoint.com/sites/3330421/portfolios

in this example 3330421

The groups you add will be

SEEDCODE-teachingstaff;SEEDCODE-nonteachingstaff;SEEDCODE-pupil

separated by semi-colons, in this case

3330421-teachingstaff ect Like this:

members-added

Then click OK to create your site.

Your site is created and it opens. You now need to make Links webparts for each class.

 

Creating a Links webpart

In your new site click the settings cog at the top right of the page and then Add an app

add-an-app-menu

 

 

On the page that open search for Links:

find-app

 

Click on Links and type in a name for the part, class and year may be a good choice:

name-app

Click Create, you will see the new ‘app’ in the list of the sites apps:

sitecontent-new-app

Repeat the process for any other classes you need.

 Showing the Links app on your page

Click on the name of your site to go back to the home page:

site-name

You may want to add the links parts to this page or create new pages.

You may want to remove the existing webparts from the page to tidy it up.

In this example we have removed the Getting started links by clicking Remove This and the Newsfeed and documents by:

  1. Clicking Edit at the top right of the page
  1. Clicking on the popup arrow on the top-right of each webpart and then Delete:

removing-webpart

We can then add our Links webparts

First click in the section of the page you want the part to appear.

  1. Click on Insert in the Ribbon
  2. Click on App Part
  3. Clickthe links part you want
  4. Click Add.

adding-webpart

The part will appear on the page and you can Save (top right of screen).
link-wbpart-added

The Links webpart is ready for pupils to add their blogs to.

You may want to add a link to your subsite to the school site.

Copy the web address of the page you are on.

Navigate to your school site.

Click EDIT LINKS above the Site title then the +

in the dialog that appears paste in the address and type a name.

add-link-to-site

Click OK.

 Adding Links

You are now ready for your pupils to add links to your lists.

 

To do this they need to:

  1. Navigate to their e-portfolio.
  2. Copy the link from the address bar.
  3. Navigate to your e-portfolio links site.
  4. Find their class links part
  5. Click the +
  6. paste in the URL and type their name
  7. Click Save

add-link-dialogYou will finish up with a set of links to all of the pupils e-Portfolios.

This site can be used to give pupils and teachers access to there own and other e-Portfolios. Remember that the blogs need to be set up to give access, either by making them Glow Only or by adding users to the blog. See Adding Users, Setting Roles.


Changing Permissions on a webpart

If the site you are using does not give pupils permission to contribute you can alter the permissions on your links webparts so that they can do that.
Navigate to the links page, either by clicking on the title of the part after you have added it to the page or by going to Site Contents and clicking on the app. (Remember you will need to do this for all the links parts that you add).
On that page Click on List on the ribbon:

edit-list

Then on List settings:

list-settings

On the next screen click on Permissions for this list:

permissions for list

The ribbon will change, click on Stop Inheriting Permissions:

stop-inheriting

Then On Grant Permissions:

grant-permissions

This will open a dialog where you can add users and groups, using user names or seedcodes (see above), and allow them to edit the list:

share-permissions

you will probably want to uncheck send email.
You can use the Check Permissions button on the ribbon to check what access a user has.

For teachers regularly visiting e-portfolios we would recommend using  the  Glow Blogs Reader to follow all the ePortfolios and get notified of new posts from them all on one page on their Dashboard.

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